PMA's District Volunteer Center
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Officer Descriptions

PMA's Districts are local geographical groups established by the PMA Board of Directors to provide opportunities for participation in the Association on a local basis. Districts elect their own officers, and may employ an independent contractor to manage activities.

The mission of PMA's Districts is: "To provide a local forum that fosters manufacturing excellence by encouraging professional development and recognition, exchanging management and technical information and providing the opportunity to address unique business issues of importance."

Districts may choose to contract with an independent contractor for assistance in managing the activities and affairs of the District. Responsibilities of the District Administrator may include all or some of the following:

Administrative Support for the District

• Manage the affairs of the District in conjunction with District Board. Serve as a liaison between the District and PMA Headquarters staff.
• Coordinate District Board meetings, including notification of meetings and preparation and distribution of agendas, meeting records, financial statements and other materials.
• Maintain records of the District, preparing meeting records Board meetings and distributing them to the Board with copies to PMA Headquarters.
• Write meeting notices.
• Maintain district mailing lists. Submit additions and deletions to PMA Headquarters staff.
• Coordinate district prospecting opportunities by working with the District Board and PMA Headquarters to make sure forms are filled out and deadlines are met.
• Work with the guidance and support of the District Board to develop district meeting schedule.

Administrative Support for District Meetings

• Coordinate with the District Board and PMA Headquarters to assure that information for District Meeting Notices is prepared and provided to PMA Headquarters in a timely manner.
• Receive reservations for District Meetings via fax, phone, e-mail and mail.
• Provide on-site registration services at all meetings, including collecting fees as necessary, providing name badges, maintaining attendance lists. Prepare and distribute appropriate reports on each meeting, such as meeting evaluations, attendance lists, etc.
• Assure that PMA signs, membership literature, brochures and other information are available at each District meeting and displayed appropriately.
• The District Administrator is required to attend all District functions.
• Coordinate follow-up activity after each District Meeting.

Maintain District Financial Affairs

• Maintain a financial control system for the District to collect all fees due for District meetings and events. Keep records for the District bank account, as appropriate, making deposits and paying bills. Reconcile bank statements and prepare monthly financial reports for review of the District Board.
• Coordinate with PMA Headquarters to assure that requirements of PMA's Policies for Financial Controls, as they apply to the Districts, are being followed.

Special Events

• Organize and manage special events for the District such as a golf tournament and a supplier's night or other social programs. Keep the District Officers apprised of the status of these events, including keeping checklists of progress toward implementation.

Go to District Administrator Evaluation Form