Seeking Candidates for District Administrator
Monday, January 10, 2022
By: Lucas Karabin
DISTRICT ADMINISTRATOR
The PMA Southern New England District, one of PMA’s most active, has an immediate need for a District Administrator. The Administrator serves a critical role as the primary liaison between the District Board and PMA Headquarters Staff, ensuring support across a range of administrative duties, including meeting and event planning, marketing and promotions, member recruitment, financial affairs, and record keeping. This is a dynamic opportunity to build your professional skills and work with an incredible group of volunteer leaders from across the metalforming industry, within and around Connecticut.
The preferred candidate will be well organized and attentive to detail, have strong communication skills and be able to represent the district in a professional manner. Some experience working in a volunteer environment is preferred, but not required.
This is a contract position, with a monthly salary. Training is provided through both the District and PMA National.
Responsibilities include:
Responsibilities include:
ADMINISTRATIVE SUPPORT
- Manage the affairs of the District in conjunction with the District Board. Serve as a liaison between the District and PMA Headquarters staff.
- Coordinate District Board meetings, including notification of meetings and preparation and distribution of agendas, meeting records, financial statements and other materials.
- Maintain records of the District, preparing meeting records of Board meetings and distributing them to the Board with copies to PMA Headquarters.
SALES AND MARKETING SUPPORT
- Coordinate with PMA Headquarters staff in creating and distributing meeting notices and promotions, including:
- Social media posts (LinkedIn, Facebook, Instagram, etc.)
- Web and digital
- Maintain district mailing lists, and coordinate with the District Board and PMA Headquarters to maintain and grow membership within the district.
- Work with the guidance and support of the District Board to develop district meeting schedule.
- Lead on-site coordination and registration services at all meetings, including collecting fees as necessary, providing name badges and maintaining attendance lists. Prepare and distribute appropriate reports on each meeting, such as meeting evaluations, attendance lists, etc.
- Assure that PMA signs, membership literature, brochures and other information are available at each District meeting and displayed appropriately.
- The District Administrator is required to attend all District functions.
- Coordinate follow-up activity after each District Meeting with PMA Headquarters, including the creation of surveys.
MAINTAIN DISTRICT FINANCIAL AFFAIRS
- Maintain a financial control system for the District to collect all fees due for District meetings and events. Keep records for the District bank account, as appropriate, making deposits and paying bills. Reconcile bank statements and prepare monthly financial reports for review of the District Board.
- Coordinate with PMA Headquarters to assure that requirements of PMA's Policies for Financial Controls, as they apply to the Districts, are being followed.
EVENT COORDINATION
- Organize and manage special events such as golf outings and suppliers nights (tabletop tradeshows), virtual and in-person meetings, plant tours, and other social programs. Keep the District Officers apprised of the status of these events, including checklists, timelines and milestones.
To submit your interest for nomination, please contact Lucas Karabin, PMA Southern New England District Director.
Lucas Karabin
Co-President, Acme Monaco Corporation
PH: 860-224-1348
Email: lkarabin@acmemonaco.com